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real-time-colaboration

Real-Time Document Collaboration with OneOffice 

Work Together. Smarter. Seamless. 

When it comes to real productivity, collaboration is the currency, and in today’s digital-first world, there’s no room for slow, disjointed, or confusing document workflows. 

Whether you’re updating a sales proposal with your team in real-time or making urgent edits to a report while offline, the tools you use should empower you, not slow you down. 

That’s where OneOffice’s built-in document editor becomes a game-changer. It’s not just about viewing or sharing files, it’s about co-creating, editing, and collaborating with ease, without friction, and without needing a single third-party add-on. 

Why Real-Time Editing Actually Matters 

Most traditional office suites were designed for solo users. You’d create a document, save it locally, then send it as an email attachment.  

Your colleague would download it, make changes, and send it back. Multiply that by a team of five, and you’ve got a recipe for confusion, duplicated work, and lost context. 

But in 2025?
You need: 

  • Instant access to shared documents 
  • Clear version control 
  • The ability to work offline and online 
  • And a single platform where your Word, Excel, PowerPoint, and Visio files just work 

That’s what OneOffice delivers, no Microsoft licenses, no juggling between apps, and no delays. 

What Makes OneOffice Different? 

Here’s the standout:
OneOffice doesn’t just store your files. It edits them, natively. 

That includes: 

  • Word Docs (.doc/.docx) 
  • Spreadsheets (.xls/.xlsx) 
  • Presentations (.ppt/.pptx) 
  • Diagrams & Flowcharts (.vsdx) 

And here’s the kicker: You can co-edit with your team in real-time, online or offline, and all changes sync back once you’re reconnected.  

Let’s explore exactly how to master this in your day-to-day workflow. 

  1. Co-Editing Documents in Real-Time

No more “final_final_version3.docx” files. 

With OneOffice: 

  • Open a document from your cloud drive. 
  • Invite collaborators via secure link or email. 
  • Watch edits happen in real time, with each user marked by a unique colour. 
  • Add comments, suggest changes, or chat directly in the side panel. 

No plugins. No clunky Docs integrations. Just clean, native editing, built for business.  

  1. Track Changes Without the Chaos

When working on reports, proposals, or collaborative writing projects, version control is critical. 

OneOffice includes: 

  • Change tracking so you can review what each team member added or removed. 
  • Comment threads for detailed discussions. 
  • Version history, jump back to previous versions instantly. 

 Need to undo a bad change? Restore with one click.  

  1. Offline Editing (That Actually Works)

We know African teams often deal with: 

  • Load-shedding 
  • Unstable internet 
  • Mobile-first workflows 

That’s why OneOffice lets you: 

  • Download any document for offline editing 
  • Make full changes using the native editor 
  • Auto-sync changes back to the cloud when reconnected 

Work from anywhere — even when your connection doesn’t cooperate. 

  1. Permissions That Keep You in Control

Collaboration doesn’t mean compromising on control. 

You decide who can: 

  • View only 
  • Comment only 
  • Edit 
  • Or even reshare the document 

With admin-level oversight, team leads and managers can revoke access, track file opens, and monitor editing activity, all from one dashboard. 

  1. Diagrams & Visuals — Built Right In

Most platforms stop at Word or Excel.
OneOffice takes it further, by supporting Visio-style diagrams natively. 

Use the built-in diagram editor to: 

  • Create organisational charts 
  • Map out workflows 
  • Plan strategy visuals 

Then, collaborate with your team to fine-tune it together, in real time. 

Real Teams, Real Wins: Examples: 

Marketing Team Working on a Campaign Brief 

Everyone edits the copy deck simultaneously while the designer uploads mockups into the same shared folder. 

Finance Team Prepping Quarterly Reports 

Track who updated which figures in the spreadsheet, add formulas live, and sync final versions with leadership. 

NGOs in Remote Areas 

Teams working in field offices without stable internet download documents, work offline, and sync once they’re back in network range. 

Collaboration Without Borders 

OneOffice is purpose-built for African businesses working in real-world conditions: 

  • Supports local languages and international file formats 
  • Runs on low-bandwidth 
  • Offers mobile access and offline syncing 
  • Hosts data locally or via hybrid cloud partners like Huawei, AWS, and Azure 

Stop Sending Files. Start Creating Together. 

Collaboration isn’t just about working with people, it’s about building together, faster, and smarter. 

And OneOffice makes that possible, in your browser, on your desktop, or from your phone, with no third-party tools, no confusing interfaces, and no interruptions. 

🖱️ Ready to Collaborate the OneOffice Way? 

Sign in now.
Share a doc.
And experience what seamless, secure, and truly connected teamwork feels like. 

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6 Built-In Security Features That Make OneOffice a Game-Changer for Your Business 

Imagine this: Your business emails, documents, calendars, chats, even video calls, all protected in one secure, central platform. No more juggling tools. No more wondering if your data is safe. With OneOffice, you can focus on growth, knowing your information is always protected. 

In today’s digital world, keeping your business secure isn’t a nice-to-have, it’s essential.  

From sensitive client communications to financial data, the information your team handles every day needs to be locked down, without locking down productivity. 

That’s exactly where OneOffice Africa comes in. 

Let’s break it down in real, practical terms:

Your Own Private Space = Better Control

Most cloud platforms put your business into a shared hosting environment, like working from a public office. That means your data sits alongside other companies, raising the risk of data exposure. 

OneOffice gives you your own private server. 

No sharing. No cross-traffic. Just your business, in your own secure digital space. 

It’s like running your business behind a locked office door instead of at a communal table. 

Every Message, File & Call Is Protected

Security shouldn’t stop at the login screen. With OneOffice, it doesn’t. 

Every file you store, message you send, and call you make is encrypted end-to-end. That means only your team can access the information, no one else, not even OneOffice. 

Think of it like sending your documents in a sealed, tamper-proof envelope. Even if someone intercepts it, they can’t read it. 

Only Verified People Get In

OneOffice makes sure the right people have access, and the wrong ones don’t. 

It includes: 

  • Strong password policies (no more “1234”) 
  • Protection against password-guessing attacks 
  • Optional two-step verification for extra safety 

It’s like having a digital doorman: every person trying to access your system is checked, every time.

It’s Always on Watch

You shouldn’t have to play security guard. OneOffice does the watching for you. 

It actively monitors for suspicious behaviour, like strange login locations or unusual access patterns and blocks threats in real time. 

Even better, it has built-in protection against common web attacks (like SQL injection and cross-site scripting) so you don’t have to worry about the latest hacking trends.

Edit Without Ever Downloading

Usually, when you edit a document, it gets downloaded, often to insecure devices or networks. That’s risky. 

With OneOffice, your team can edit documents directly in the cloud, without ever removing them from the server. Your data stays put. You stay in control. 

Perfect for remote work, team collaboration, and data-sensitive industries.

Know Who Did What, When

OneOffice logs everything, who opened a file, when it was edited, what changes were made. 

Plus, with full version history, you can restore older versions or recover deleted files in just a few clicks. It’s ideal for staying compliant with South Africa’s growing data privacy regulations. 

Why Smart Security Matters for African Enterprises 

Whether you’re a startup, an NGO, or a growing corporation, data protection is more than just a box to tick. It’s essential for building trust, meeting regulations, and keeping your business moving forward. 

Here’s why OneOffice stands out: 

✔ Compliant by Design: Built to support South African privacy standards
✔ Efficient & Centralised: One system, one login, one place to manage it all
✔ Professional & Trustworthy: Show clients and partners that their data is safe
✔ Peace of Mind: No more sleepless nights over breaches or ransomware 

OneOffice: Security You Can Count On 

With OneOffice, everything your team needs, email, files, documents, calendars, video calls, chat, is in one secure, user-friendly place. No more juggling disconnected apps or worrying about patching software. 

You don’t need a large IT team to protect your business. You just need a smart platform that does the work for you. 

Final Take 

Imagine starting your workday knowing your business systems are protected, your data is private, and your team has everything they need—without needing a dozen tools or logins. 

That’s the OneOffice difference.
Secure. Seamless. Made for African businesses. 

Ready to See OneOffice in Action? 

Let us show you how smart, built-in security can transform your operations.
📞 Book a free demo today

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From Juggling Apps to One Platform: How OneOffice Streamlines Your Business Tools 

Imagine you’re a small business owner, or a manager at a growing company. You rely on separate apps for email, files, calendar, documents, team chats, and video calls. Sound familiar? It can be stressful, confusing, and inefficient. 

Now picture this: one central hub where everything lives, securely saved, always synced, and easy to use. That’s OneOffice, a modern all-in-one platform that lets you ditch dozens of tools and focus on what truly matters: your work.  

Dashboard: Your Central Launchpad

At the start of each day, OneOffice greets you with a Dashboard that offers a glance at missed messages, task reminders, upcoming meetings, and mentions. No more switching tabs or juggling notifications, it’s all in one place.  

Files & Cloud Storage: Your Digital Filing Cabinet

Think of it like having your own “Google Drive” or “Dropbox,” but managed and secured on your own server. OneOffice gives you personal cloud storage with built-in search and easy sharing options, securely with teammates or external clients. 

Documents: Collaborative Editing Made Simple

Skip the confusion of multiple document versions. OneOffice’s integrated online editor is powerful, intuitive, and works collaboratively so everyone edits the same document – no attachments, no email threads, no lost changes . 

Email: Encrypted and Streamlined

OneOffice replaces your old email provider with a secure, encrypted mail server. Their sleek email viewer works on both desktop and mobile, offering smooth, simple email handling all within the same system. 

Calendar: Stay Organized Without the Hassle

OneOffice’s calendar keeps your team on the same page with smart reminders and built-in video call generation. You don’t need extra apps, just schedule, meet, and focus on the discussion.  

Calls & Chats: Secure Team Communication

Voice calls, video meetings, and instant messaging are all part of OneOffice’s platform, housed on a private, secure server. Chats and calls are automatically recorded and logged, so everything is easy to find and legally compliant. 

Why Going All-in-One Makes Business Sense 

Benefit  What It Means for You 
Save Time  No more hopping between apps, everything in one window or app. 
Boost Productivity  Tasks, emails, documents, meetings, all integrated for smooth workflow. 
Improve Security  Your data lives on your server with end-to-end encryption. 
Simplify IT Setup  One app to install, one vendor to manage, no complex integrations. 
Reduce Costs  One pricing plan vs. multiple subscriptions, simpler budgeting. 

In Summary:  

Picture yourself leading a meeting, sending follow-up emails, sharing updated documents, and jumping into a quick video call, all within the same intuitive interface.  

That’s the OneOffice promise: saving your time, reducing your stress, and keeping your business secure. 

Whether you’re a small business, a growing team, or an enterprise ready to scale, OneOffice is built for you. Our team is ready to show you how all-in-one really means less stress, more productivity, and better business results. 

📞 Reach out now for a free demo or personalised walkthrough of OneOffice: 
👉 Visit us at www.oneoffice.africa 
📧 Or email us directly at info@oneoffice.africa 

Let’s simplify your business tools, together. 
OneOffice Africa – One Platform. All Your Tools. Done Right. 

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OneOffice: The All-in-One Productivity Platform to Transform Your Business –  Smart, Secure, and Seamless 

Key Benefits of the OneOffice Solution 

Before diving into the full breakdown, here’s a quick look at why OneOffice is the go-to platform for modern businesses across the continent. These core benefits highlight how the solution saves time, cut costs, enhances collaboration, and secures your data, all in one unified platform built for the African work environment. 

  1. All-in-One Cloud Productivity Suite
    Seamlessly integrated documents, spreadsheets, presentations, chat, email, video conferencing, and project management, in one ecosystem. Designed to streamline workflows and eliminate app switching. 
  2. Enterprise-Grade Security by Design
    Single-tenant architecture with isolated databases, SSL, end-to-end encryption, intrusion detection, and server-side rendering. Designed for businesses where security is non-negotiable. 
  3. Transparent, Scalable Pricing
    Tiered plans (Lite, Business, Enterprise) with no hidden fees. Predictable costs. No per-feature licensing headaches like legacy platforms. 
  4. AI-Powered Productivity with OneSeek AI
    Embedded AI helps with semantic search, auto-tagging, smart document summarization, and intelligent workflow suggestions across multiple languages. 
  5. Hybrid Cloud + Offline Access
    Cloud resilience with offline-ready apps and mirrored on-premise sync. Maintains operations even when the internet goes down. 
  6. Real-Time Collaboration Across Devices
    Live co-editing, threaded comments, task tracking, mobile-optimized apps, and seamless chat-doc-project integration. 
  7. Locally Built for African Businesses
    Hosted on Huawei Cloud (South Africa) with regional support, multilingual interfaces, and a mobile-first UX for diverse working environments. 

The Digital Evolution of the African Office 

In an era where productivity tools are critical to daily business operations, enterprises often find themselves navigating fragmented software systems, unreliable internet infrastructure, and rising licensing costs. OneOffice has emerged as a regional game-changer, a unified digital suite built for, and within, the African business context. 

Unlike traditional global platforms, OneOffice doesn’t merely copy enterprise solutions. Instead, it reinvents what a productivity suite can be: secure, cost-effective, offline-capable, and deeply integrated across business functions.  

It does all this while preserving local data sovereignty and offering support tailored to African business models. 

Detailed Feature Breakdown 

All-in-One Productivity Ecosystem

OneOffice combines:

  • Document Editing Apps: Our software is interoperable with other platforms (For e.g. Word, Excel, PowerPoint, etc.)
  • Collaboration Tools: Team chat, video/audio calls, live document co-authoring. 
  • Project Management: Kanban boards, approvals, smart task assignments. 
  • Business Operations: Secure email, calendar, drive (cloud storage). 

End-to-End Security Framework

  • Single-Tenant Architecture: Each business operates in its own secure environment. 
  • Encryption Everywhere: Chats, emails, video calls are end-to-end encrypted. 
  • Server-Side Rendering: Prevents file downloads and screenshots. 
  • Data Compliance: Full audit logs, usage analytics, role-based permissions, and backups. 

Pricing Plans

LITE

Core productivity features ideal for call centre environments.

R76

Ex. VAT | Per Month | Cancel Anytime

Includes:

Custom Domain & Business Email

150 GB Secure Cloud & Email Storage

Online Editor (Word, PowerPoint and Excel are natively edited without the need for additional tools)

Email, calendar & cloud drive

Video Conference

Chats: Instant Messaging, Video / VoIP Calling

Collaborate, Share & Control access to sensitive files

24/7 Support

Spam And Malware filtering

BUSINESS

The go-to package, offering all the core features needed to operate smoothly.

R170

Ex. VAT | Per Month | Cancel Anytime

Includes:

Custom Domain & Business Email

1 TB Available Cloud Storage

Editor Licence (Online / Offline) (Word, PowerPoint and Excel are natively edited without the need for additional tools)

Email, calendar & cloud drive

Video Conference

Chats: Instant Messaging, Video / VoIP Calling

Collaborate, Share & Control access to sensitive files

Administrator Dashboard & Management Portal

24/7 Support

Spam And Malware filtering

Ransomware Defence

Enhanced Cyber Threat Security Against Viruses & Phishing attacks

ENTERPRISE

Rigorous security standards, providing high-level data protection, secure backups, & extensive administrator tools.

R266

Ex. VAT | Per Month | Cancel Anytime

Includes:

Custom Domain & Business Email

2 TB Available Cloud Storage

OneSeek AI

Editor Licence (Online / Offline) (Word, PowerPoint and Excel are natively edited without the need for additional tools)

Email, calendar & cloud drive

Video Conference

Chats: Instant Messaging, Video / VoIP Calling

Collaborate, Share & Control access to sensitive files

Administrator Dashboard & Management Portal

Email Retention Management

24/7 Support

Spam And Malware filtering

Ransomware Defence

Enhanced Cyber Threat Security Against Viruses & Phishing attacks

OneSeek AI

  • Smart Search: Search across documents, emails, and chats semantically.
  • Multi-language Support: English, Zulu, Afrikaans, French, Arabic, Akan, and more.
  • Workflow Intelligence: Suggests tags, summaries, or follow-up actions. 

Hybrid Cloud + Offline First

  • Private or Public Hosting: Choose Huawei, AWS, or hybrid. 
  • On-Premise Sync: Local mirrors ensure continuity during outages. 
  • Offline Access: Continue working on docs or spreadsheets, even without internet. 

Mobile & Real-Time Collaboration

  • Apps for Everything: Files, calls, chat, auth, calendar, available on mobile. 
  • Live Editing: Multiple users co-edit with history tracking and inline comments. 
  • Integrated Workflow: Chat a doc, tag a task, set a due date, all from one platform. 

Made for Africa

  • Regional Hosting: South Africa, UAE, LatAm, low-latency access. 
  • Local Support: Backed by African service engineers. 
  • Cultural Relevance: Multi-lingual UI, flexible payment models, and mobile-friendly. 

 Competitive Comparison 

Feature/Benefit  OneOffice Microsoft 365  Google Workspace  Asana/monday.com 
Full Suite Integration  ✅ Native all-in-one platform  ❌ Fragmented (Teams, SharePoint)  ✅ Partial (Docs + Gmail)  ❌ PM only 
Security Architecture  ✅ Single-tenant, E2E encryption  ❌ Shared tenancy  ❌ Shared tenancy  ❌ Limited 
Transparent Pricing  ✅ Flat rates, no surprises  ❌ Complex licensing  ✅ Clear, but add-ons costly  ❌ Per-user pricing 
Offline & Hybrid Access  ✅ Full hybrid support  ❌ Limited  ❌ Weak offline access  ❌ None 
Regionally Tailored  ✅ Built for Africa  ❌ Generic  ❌ Generic  ❌ Global focus only 
                 

Final Thoughts: Empowering the Modern African Office 

OneOffice isn’t just another productivity suite, it’s a rethink of what modern work looks like in Africa.  

By addressing real-world limitations (connectivity, security, cost), OneOffice delivers enterprise-grade technology without enterprise headaches. 

If you’re a business owner looking for a dependable, affordable, and secure platform to run your entire operation, from documents to calls to accounting, look no further than OneOffice.

Ready to revolutionize your office? Contact Us and schedule a free demo today.